A very special thank you to Beth Waldron Photography, a New Mexico photographer based in Corrales, for sharing her wedding expertise with us + allowing us to pass it on to our local engaged couples in this guest post!
4 Reasons to Hire a Planner — from a Photographer’s Perspective
Planning your wedding can be really fun. It can also be a source of stress in what should otherwise be a joyful time. If you have room in your budget for a wedding planner, then here are four reasons to hire one, from a photographer’s perspective.
Your decor – This might be the first thing you think of when you hear “wedding planner.” A well dressed person running around with material swatches and flower arrangements.
They do so much more than this, but the gorgeous decor part is definitely true.
When you want your wedding decorations to be on point and everything to look amazing, hiring a planner is a great way to do that. They’ll get to know you and take everything you hope and dream about your wedding and make magic with your ideas to turn them into reality. It’s what they do. Especially if you have a vision of a wedding that is uniquely you. They work tirelessly behind the scenes and at all hours…building and crafting and designing and ironing. They create magic.
Truthfully, all weddings can be photographed beautifully. But if you read wedding magazines and blogs and you love how beautiful and styled everything is in the articles, and want your wedding to be like that … that wedding styling is generally the genius of a wedding planner. They make everything, including photographers, look good.
Your timeline – Your wedding day needs a timeline. And your wedding planning needs a timeline too. The reasons for this could fill another blog post. There are a lot of details to get done for your day to happen and run smoothly. Wedding planners know when things have to happen in order to get everything done in time for your wedding day. When do you need to have all of your ideas finalized so everything can be ordered or made in time? When do you need to order everything? When do you start making decor items you can’t buy somewhere? Anyone can be organized, so while the organization is great, it’s the experience and knowledge of a planner that makes them worth the expense.
A planner will help you build a realistic timeline for your wedding day. How much time do you need for getting ready? How much time will your wedding party need? Will you really have enough time to get from location A to location B? What will your guests do while you’re taking portraits with the photographer? Who will decide when to do toasts and cake cutting?
It’s true that your vendors can help you with your timeline. Your photographer can suggest you pad certain areas with more time and estimate how much time you’ll need for portraits. Your DJ can suggest when to have your toasts and when to cut the cake. Your hair and makeup team can estimate how long it will take to get everyone ready. But a wedding planner will have a vision for the day, pull all of the pieces together, and keep everyone to it as well as they can, while also handling any crisis that comes their way.
If you contract a wedding planner for day of services, then they’ll be there setting things up and keeping things running all day and you get to relax and be present. And then they clean up, which is awesome. Some wedding planners have a day of only service as well.
Your budget – Your planner will keep you on budget. A good planner evaluates what details are most meaningful to you in your ideas. They’ll see where you can spend and where you should think about being more thrifty. And they keep you on track in your contracts and payments with vendors.
Your planner will have the hard discussions with you and manage your expectations. If your dreams don’t align with your budget, then your planner can help you find areas to spend less for more or where things can be made instead of purchased.
Wedding planners keep everything in one place. There’s a list of vendors working on the wedding with a timeline for when they get payment for their services.
Your vendors – Planners can recommend vendors to work with, which is a great thing. But even when you choose your own vendors, a planner keeps them informed about everything. Who’s doing what? Where do they go? When are they supposed to be there? What’s happening when? Who to talk to about what details? Are they delivering what they promised? Are they where they’re supposed to be? They might feel like they herd cats.
A planner is also a single point of contact for all of your vendors, and they defuse any situations that may arise, vendor and personal. And for any of you thinking, “It’s a wedding, what situations could there be?” Oh, it happens. It could be anything from “the bus arrived late to get the bride from the cabin where she’s getting ready with her bridesmaids and the bride will be at least 45 minutes late to the ceremony” (yes…this one is real) to a disagreement between vendors or an overly rowdy guest/family member.
As a vendor, it’s very helpful to have a point of contact for the entire wedding. Planners keep you informed and send you information you don’t even know you need until you need it. Amazing. If you want this level of detail, definitely hire a wedding planner and let your friends and family relax with you on your wedding day while someone else takes care of everything.
If you’ve ever had the thought, “Do I really need a wedding planner? What do they do anyway?” or wished that someone who isn’t a wedding planner give you some real talk for why you should spend your money on a wedding planner, there it is. A good wedding planner is going to make sure your wedding is gorgeous and everything goes smoothly for you and your wedding vendors. Worth every penny.